Think of yourself as president of the big day : )

Before Your Big Day

• Drag and drop songs online as must play and do not play
• Fill in your wedding reception time line and itinerary details
• Pre-event consultation 1 week prior so there are no surprises

Package Setup

• Arrive 1-3.5 hours in advance depending on your scheduled package
• Hide and tape down cords (cords and tape are black)
• Wireless mic check behind the head table (ensures reception and gains)
• Perform functional test on all equipment before guest’s arrival
• Replace battery in wireless microphone if necessary
• Double check center piece pin spots are not in guests eyes
• If you have a name monogram: Aim behind head table or on dance floor
• If you have lighting design: Adjust fixtures for maximum saturation of clients color
• If you have photo booth:  Do a test shot to check custom message area
• Change into company uniform (black tux, platinum tie, name tag)

Before Guest Arrival

• Make sure the house music is turned OFF
• Verbally run through names of bridal party for announcements
• Write notes on itinerary & label last minute questions for client
• Familiarize self with client songs & re-categorize into possible sets
• Create wait-list of all important client songs for quick access
• Run through agenda with the head matradee of the banquet hall (check dinner start time)
• Confirm location of facility dimmer switch to be adjusted during dances
• Find out seating arrangements for the bridal party to let them know where they will be sitting
• Test all special requested songs by client, have a backup version available

Cocktail Hour

• Walk the room & listen to the music as the guests would. Make sure volume is appropriate
• Keep a look out for wedding vendors, go over the agenda with them as they arrive
• Ask photographer/videographer if they want the bridal party to stand behind the cake for a nice backdrop
• Locate person leading the prayer and inform them on how to use the microphone
• If champagne is all tables make sure staff is pouring it
• If Champagne is head table/family tables only announce guests to grab something to toast with
• Make sure there is a serving knife, plate, and napkin at the cake table
• Introduce self to guests, encourage requests, take photos for the Glam Cam

The Grand Entrance

• Announce that the bridal party has arrived and for guests to take their seats
• Hold open door in lobby, congratulate client, and introduce self to bridal party
• Ask the bridal party if there is anything they would like for me to take to their head table
• Instruct bridal party here to walk to
• Instruct those toasting how to use the microphone
• Remind bridal party to remain standing until the bride & groom are seated
• Bring up any last minute questions to client
• Accommodate last minute changes to entrance (parents/flower girls)
• Play song while conducting grand entrance in either a high energy or low key format

Toasts

• Give a heads up to those speaking so they do not leave the room
• Verify that the photographer and videographer are ready to capture the memories
• Stand behind client and announce guests to give them a round of applause
• Formally introduce those speaking, after they have spoke thank them on a first name basis

Dinner

• Announce the meal procedure (plated, buffet, family-style, hor dourves)
• Start dinner music as requested by the client (work in their requests)
• Ask head table if they need any more bread or drinks
• Ask bride and groom how the music volume is
• Ask bride and groom if they would like make any changes to lighting color
• Ask bride and groom if we can take a photo of them together

After Dinner Mingling

• Start dimming the facility lighting
• Slightly increase the music volume
• Ask bride and groom if they are ready to do the cake cutting/dances
• If the client would like to mingle more, then perform another follow-up shortly after
• Remind all important people involved in the dances they will begin shortly
• Follow-up with photographer and videographer, tell them when the dances will start

Cake Cutting

• This can happen either after the grand entrance, after dinner, or after dancing
• Double check that your photographer and videographer are ready and in place
• Direct everyone’s attention to the cake table, invite them to take photos
• Remind guests to leave room for the professional photographer
• Take Glam Cam shots of the client during cake cutting
• Have their cake cutting song cued, and ready to go

Formal Dances

• Visually confirm that all VIPs are in the room
• Double check that the photographer and videographer are ready to begin
• Announcing the first dance with energy and poise
• Announce any significance in song selection the client has for the parent and bridal party dances
• Take Glam Cam shots during the dances
• Invite others to join if requested by client

Bouquet Execution

• Locate the bouquet to be tossed
• Double check with photographer on their preference for the toss & if they like to do a fake count
• Make sure client has all the single ladies she wants to see participating in the toss
• Avoid any chandeliers or other obstacles during the toss
• Ask guests to help count down the toss
• Get the catcher’s name from groom, congratulate them, hold for photo opportunity & Glam Cam shot

Last Dance

• 10 Minutes before the end, check with client to see if they want to keep the party going
• Visually confirm that all VIPs are in the room
• Instruct guests to form a circle around our guests of honor for a nice send off
• Privately invite guests to join the bride and groom on the dance floor
• Top off the night with a farewell announcement and special congratulations to the guest of honor
• And since we luuuuv our clients, we always take a Glam Cam shot with them!